Privacy Policy

Privacy Policy for Saint Florence Elizabeth Foundation (SFEF) and Saint Elizabeth Estates (SEE)

Overview
The Saint Florence Elizabeth Foundation (SFEF) and the Saint Elizabeth Engagement (SEE) are committed to protecting the privacy of our participants and their families. This policy outlines how we collect, use, and safeguard personal information provided to us during our holistic wellness programs and activities.

Information Collection
We may collect personal information, including names, contact details, health information, and demographic data from participants aged 2-25, their guardians, and workshop attendees. Information is gathered through registration forms, surveys, and during direct interactions with our staff during events.

Use of Information
Personal information collected will be used solely for the safety and following purposes:

  • To provide tailored mental health services and support.

  • To communicate with participants and their guardians regarding programs, workshops, and events.

  • To improve our services and evaluate our outreach efforts.

  • To ensure compliance with legal and regulatory requirements.

Data Protection
We implement appropriate technical and organizational measures to protect personal information against loss, theft, or unauthorized access. Access to personal data is restricted to authorized personnel only, and we continuously review our security practices to safeguard information.

Sharing of Information
We do not sell, rent, or lease personal information to third parties. We may share pertinent personal details with authorized healthcare providers when necessary for the delivery of services, provided that the relevant consent is obtained. We may also share aggregated data that does not identify individuals for research and advocacy purposes.

Guest Code of Conduct for Saint Elizabeth Estates (SEE)

Purpose
The Guest Code of Conduct is established to ensure a respectful, safe, and supportive environment for all participants during our overnight weekend retreats.

Expectations

  1. Respect and Inclusivity: All guests are expected to treat one another with kindness, respect, and understanding. Discrimination, harassment, or any form of abusive behavior will not be tolerated.

  2. Confidentiality: Participants should maintain the confidentiality of shared experiences within the retreat setting. It is vital to create a safe space for open conversations.

  3. Participation: Guests are encouraged to fully engage in activities and workshops. Participation is essential for personal growth and community building.

  4. Substance Policy: The use of alcohol, illegal drugs, or substances that impair judgment is strictly prohibited on the premises during the retreat. We promote a healthy and supportive environment conducive to wellness.

  5. Personal Responsibility: Guests are responsible for their actions and behaviors. Any damages or issues arising from misconduct will be addressed seriously and may result in removal from the retreat.

  6. Health and Safety: Participants must adhere to all health protocols established by the Foundation to ensure the wellbeing of all guests.

Acknowledgment
By participating in programs offered by SFEF and SEE, guests agree to abide by this code of conduct and understand that failure to comply may result in removal from activities or events.

Contact Information
For inquiries regarding our privacy practices or to report any concerns related to our code of conduct, please contact us directly at the Foundation.

Review and Updates
This Privacy Policy and Code of Conduct will be reviewed annually, and any changes will be communicated to all participants accordingly.

Legal Liability Policy Act

Title: Legal Liability Policy Act for the Protection of Constitutional Rights and Equality

Section 1: Purpose The purpose of this Act is to establish a framework for ensuring the protection of civil rights, equality, and constitutional guarantees for all individuals. This policy aims to hold accountable any entity or individual that engages in actions that infringe upon these fundamental rights.

Section 2: Definitions

  • Civil Rights: The rights of citizens to political and social freedom and equality.

  • Discrimination: Any form of unequal treatment based on race, color, religion, sex, national origin, disability, age, or sexual orientation.

  • Entity: Any organization, corporation, government agency, or individual engaged in public service or public benefit.

Section 3: Constitutional Protections All individuals shall be guaranteed protections as outlined in the U.S. Constitution, including but not limited to:

  • The right to free speech and expression.

  • The right to due process under the law.

  • The right to equal protection under the law.

Section 4: Equality Standards

  1. No person shall be subjected to discrimination in any public service or function on the basis of any characteristic protected by federal, state, or local law.

  2. Entities must ensure that all policies, practices, and procedures foster an environment of inclusivity and respect for diversity.

Section 5: Liability Framework

  1. Individuals or entities found to have violated civil rights or engaged in discriminatory practices shall be subject to civil liabilities, including: a. Compensatory damages for affected individuals. b. Punitive damages in cases of willful or gross negligence.

  2. Legal proceedings shall be accessible to all individuals regardless of their socioeconomic status, ensuring equal opportunity for justice.

Section 6: Enforcement Mechanism

  1. A designated office will be established under the jurisdiction of the Attorney General to handle complaints and enforce standards related to civil rights and equality.

  2. Individuals may file complaints against entities or individuals, and such complaints shall be investigated in a timely and equitable manner.

Section 7: Educational Initiatives Entities subject to this Act are encouraged to provide regular training and resources related to civil rights, anti-discrimination policies, and inclusivity practices to their staff and stakeholders.

Section 8: Reporting Requirement

  1. Annually, entities must report on the measures taken to uphold standards of equality and compliance with this Act.

  2. These reports will be made public to ensure transparency and accountability.

Section 9: Severability If any provision of this Act is found to be unconstitutional or otherwise invalid, the remaining provisions shall continue to be in effect.

Section 10: Effective Date This Act shall take effect immediately upon passage to ensure the prompt protection of constitutional rights and equality for all individuals.

This policy framework represents a commitment to safeguard civil rights, address discriminatory practices, and promote equality in all facets of public service and engagement.

Zero Violence and Weapons Policy

The Saint Florence Elizabeth Foundation is committed to maintaining a safe and nurturing environment for all individuals accessing our facilities. To ensure the highest standards of security and well-being, we hereby establish the following policy regarding the presence of weapons on our property.

Weapons Prohibition

  1. No Weapons Allowed: The possession, use, or storage of any weapons, including but not limited to firearms, knives, or any other object that can be classified as a weapon, is strictly prohibited on the premises of the Saint Florence Elizabeth Foundation.

  2. Definition of Weapons: For the purposes of this policy, "weapons" shall include all firearms, explosives, knives with blades exceeding three inches, and any object that can be intended to inflict harm or fear.

Enforcement of Policy

  1. Consequences of Violation: Any individual, corporation, entity, or private party found in violation of this policy will face immediate criminal charges as stipulated under federal and state law.

  2. Immediate Removal: Individuals violating this policy will be promptly removed from the property.

  3. Lifetime Ban: Individuals found in violation will be permanently banned from the property for life.

Acknowledgment

By entering the premises of the Saint Florence Elizabeth Foundation, all individuals agree to abide by this Zero Violence and Weapons Policy. The foundation reserves the right to take immediate action against any parties found violating this policy, ensuring a safe and welcoming environment for all stakeholders involved.

This policy is effective immediately and will remain in place until further notice.

Legal Policy: Privacy Act and Freedom of Information

1. Purpose

This policy outlines the Saint Florence Elizabeth Foundation's commitment to protecting the privacy of individuals and complying with applicable laws regarding the Freedom of Information (FOI) and the Privacy Act. The goal is to ensure transparency while safeguarding personal, sensitive, and confidential information.

2. Scope

This policy applies to all employees, contractors, and third-party service providers associated with the Saint Florence Elizabeth Foundation.

3. Definitions

  • Privacy Act: Refers to the federal law that regulates how personal information is collected, used, and disclosed by government agencies.

  • Freedom of Information Act (FOIA): A U.S. law that provides the public the right to request access to records from any federal agency.

4. Policy Statements

4.1 Privacy Protection
The Saint Florence Elizabeth Foundation is committed to protecting the privacy of all individuals and handles personal information in a manner consistent with the Privacy Act. We will:

  • Collect personal information only for legitimate purposes directly related to our mission.

  • Limit access to personal information to employees and agents on a need-to-know basis.

  • Safeguard personal information by employing technical and organizational measures to prevent unauthorized access, use, or disclosure.

4.2 Freedom of Information Compliance
In accordance with FOIA, the Foundation recognizes the public's right to access information about the activities of our organization. We will:

  • Facilitate access to public records in accordance with FOIA guidelines while considering the necessity to protect personal privacy and sensitive information.

  • Respond to FOIA requests promptly and accurately, ensuring that we provide the requested information unless an exemption applies under FOIA.

4.3 Exemptions
Certain categories of information may be exempt from disclosure under FOIA, including but not limited to:

  • Personal information that would compromise privacy.

  • Information gathered for law enforcement purposes that may compromise an investigation.

  • Trade secrets or commercial information that is privileged or confidential.

5. Responsibilities

  • Employees: All employees are responsible for understanding and adhering to this policy, safeguarding personal information, and ensuring compliance with FOIA requirements.

  • Designated Officer: A designated officer will oversee and coordinate responses to FOIA requests and ensure compliance with privacy regulations.

6. Review and Amendments

This policy will be reviewed annually and may be amended as necessary to reflect changes in legislation, organizational practices, or operational needs.

7. Effective Date

This policy is effective as of January 01, 2025.

8. References

  • Privacy Act of 1974

  • Freedom of Information Act (5 U.S.C. § 552)

The Saint Florence Elizabeth Foundation is dedicated to maintaining the highest standards of privacy and transparency. We acknowledge our legal obligations and strive to foster trust with the community we serve.